Administrative Specialist

Posted 2 months ago

Facet Technologies, Inc. has an immediate position for a skilled Administrative Specialist.  We offer a generous compensation package with excellent benefits!  Apply today.

Responsibilities

  • Active participation in office management, including handling general clerical tasks
  • Organize and prepare meeting schedules for various departments
  • Ensure meeting spaces are properly requisitioned ahead of schedule
  • Manage office equipment and supplies, and ordering new equipment and supplies as needed
  • Work collaboratively with other departments to help solve clerical issues
  • Offer assistance to accounting department to provide manage invoices, payments, and receipts
  • Confer with human resources department to provide assistance with personnel databases and other duties
  • Represent department managers or other senior-level officers in meetings, including taking notes and recordings as needed

Qualifications

  • An Associate’s degree in office administration or a related field preferred
  • 1-3 years of experience required
  • Working knowledge of Microsoft Office Suite, including Word, PowerPoint, and Excel
  • Experience using business email services, such as Microsoft Outlook
  • Previous experience with, or an ability to learn to use common office equipment, such as modern phone systems, fax machines, and copy machines
  • Comfort multitasking and handling multiple requests from different individuals and departments
  • Ability to work quickly and in a potentially high-stress environment
  • Strong communication skills and extremely self-motivated when managing communication channels
  • Highly organized and capable of creating organizational systems that others easily utilize

Facet Technologies, Inc. is an Equal Opportunity Employer

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