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Personal Cloud Storage: the Cost of Convenience
How many employees use unsanctioned cloud servers? According to a report by Statista, at least 35% of employees use unapproved file storage solutions like Dropbox.
The Risks:
What’s at risk? Using Dropbox, personal Google Drive accounts, and other personal cloud storage can lead to data breaches or unauthorized access to sensitive information. Some things to consider:
Your Data, Where?
Businesses have limited control over data stored in public cloud services. This means data is often synced across personal devices without oversight or even inadvertently shared with unauthorized parties.
Compliance Woes
Public cloud services may not comply with industry-specific regulations and standards, which can lead to legal troubles for your company.
Offboarding Concerns
When employees use personal cloud storage, important documents and files can be lost forever if they leave.
The Solution:
A solution like Microsoft OneDrive gives your team all the capabilities they want for file sharing and cloud storage, with essential enhanced security features. Education is key to convincing your team to ditch the personal cloud storage and get onboard with OneDrive’s convenience and flexibility.
Accessibility and Seamless Integration:
Whether at home, the office, or on the go, you can retrieve documents using any device (computer, smartphone, or tablet).
Security:
Cloud storage provides secure backup, reducing the risk of data loss due to hardware failure or theft. Business solutions like OneDrive offer advanced management features, such as detailed access controls and audit logs, to help avoid rolling out the welcome mat for snoops and hackers.
Collaboration:
Employees can collaborate on shared documents in real time in Microsoft Word, Excel, PowerPoint and more.
Educating your team on the advantages of using the right cloud storage is an essential part of your business continuity and data safety playbook.
As always, if you have any questions, simply reply to this email or give us a call at (309) 689-3900. We have more resources on OneDrive and other file storage and sharing options available to you.
Already have OneDrive? Check out these features!
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Looking for a custom solution? Schedule a discovery call with Trey to see what your options are for sharing and storage within your organization.